vMiniWB.com Data Privacy Notice

Data Controller

vMiniWB is the Data Controller for your Personal Data.

Purpose of data processing

Your email address is used to communicate with you if you make a sales or technical support request. It also identifies you through Google-sign-in to secure your vMiniWB account.

Your name is used to personalise communication with you.

Your information is not used for marketing or advertising or to sell to a 3rd party.

Other information that may be made available from Google sign-in is ignored and not stored. Google will tell you what this information might be.

The legal basis for data processing:


If your administrator has enabled Google-sign-in for the teacher accounts, then storing the teacher email addresses is necessary for this to function.

Your IP addresses (including port numbers), timestamps and order requests may also be stored to help maintain the security of servers and data and to help monitor and improve services delivered.


By using vMiniWB, you consent to vMiniWB also storing your name and using it to personalise the services provided.

Legitimate interest declared:


Recipients of your personal data:

Your data is securely held and processed on a server hosted by DigitalOcean. See Safeguards below.

There are no other recipients of your personal data. Should any be required, we will ask you first.

Transfers of your personal data to third countries:

Your Data stays within the EEA. In fact, it is hosted in and remains solely in the UK. Should any transfer outside this region be required, we will ask you first.

Safeguards (How safe is my data)

Your data is kept on a secure server hosted in the UK by DigitalOcean. It is secured against electronic and physical theft to prevent mis-use.

Their strong commitment to data security was a key aspect to DigitalOcean being selected as the hosting service (Data Processor) for the Customer Data we hold. Their clear Data Processing Agreement and commitment to Compliance and Certification provide evidence of this.

Retention period for keeping your personal data:

Your Personal Data will be held until you request it to be deleted or until any services provided or communication has been dormant for 5 years.

You may request for your information to be deleted at any time by sending an email to the representative who you have been dealing with. Deleting such information will require terminating any services currently being given. Once a service is terminated, the Personal Data associated with it may be archived for a period (it will no longer be accessible or processed). The data may be retained for 6 to 12 months after the closure date at which point it is permanently deleted. The sole purpose for the archived Personal Data being retained for this period is to assist in any criminal investigation and will only be made available to the Police if required for such an investigation.

Your rights about the personal data you share with us:

Contractual requirement (What if I don't want to give you my personal data)

We require your email address in order to create and maintain your Account with vMiniWB. If you do not wish to provide a working email address, or want to subsequently withdraw this data, we can no longer provide any services. Any accounts will be closed and any services (such as your own vMiniWB server) will be lost.

Your other personal data (your Name) you are free to request us to change. Note that your provision and editing of this data (your name) must be appropriate and legal (for example ensuring you are not fraudulent in taking on another identity other than your own). Misuse of a Server may result in its suspension or in extreme cases reporting to appropriate authorities.

Automated processing and decision making:

Automated emails to you may be sent as a result of:

Last updated: 18 December 2021